The complete process of moving the container to the factory for loading.

Container trucking operations may seem simple — pick up container → load cargo → return container — but every step has many easily overlooked details. One mistake can lead to hundreds or thousands in extra costs, or even cause you to miss the sailing. This article clearly walks through the entire process from booking the truck to returning the loaded container, following the operational timeline.

I. Overall Process Timeline

Get S/O → Book truck (2-3 days in advance) → Trucking company dispatches → Pick up empty container → Arrive at factory → Load container → Return loaded container → Confirm gate-in

II. Step One: Booking a Truck

Booking a truck is the starting point. Once you receive the S/O (Shipping Order), you can begin arranging the trucking service.

Information Required When Booking

Booking Methods

• Through a freight forwarder: Arranged by your forwarder, most hassle-free, suitable for most shippers.
• Directly with a trucking company: Sign a direct contract if you have large shipping volumes, better pricing.
• Spot hire: Arranged through platforms or referrals, suitable for emergencies, but usually more expensive.

III. Step Two: Picking Up the Empty Container

Process

1. Driver proceeds to the designated depot with S/O and container release order (depot info is usually on the S/O).
2. Complete checkout procedures at the depot gate.
3. Pick up the empty container from the specified location as instructed.
4. Inspect the container condition (this is the most crucial step).
5. Leave the depot once everything is confirmed.

Empty Container Inspection Checklist (Check every item at the depot)

If you find any issues when picking up the container, insist on getting a replacement on the spot. Once cargo is loaded, the responsibility shifts to the shipper.

IV. Step Three: Loading Cargo at the Factory

Pre-Loading Preparations

1. Confirm the loading dock: Does the factory have a loading dock? If not, arrange for a truck with a liftgate.
2. Prepare loading tools: Forklift, pallets, stretch wrap, dunnage, lashing materials.
3. Arrange labor: Generally, the truck driver only drives and helps open/close doors, not responsible for loading.
4. Plan the load plan: Decide beforehand how to pack — heavy items at the bottom, even weight distribution, minimize gaps.

Basic Loading Principles

Sealing the Container

Follow these steps after loading is complete:

1. Close the doors securely and lock the locking rods.
2. Insert the security seal and record the seal number.
3. The seal number must be recorded on the Bill of Lading and customs declaration.
4. Take photos for your records: seal + container number + full view of the loaded interior.

Post-Loading Checklist:
□ Doors fully closed, locking rods tight
□ Seal locked, seal number recorded (photo taken for record)
□ Container number photographed
□ Loading photos completed
□ Loading list prepared

V. Step Four: Returning the Loaded Container

After loading, the driver transports the full container back to the designated port container yard. This process is called "returning the full container" or "full return."

Return Process Considerations

Common Return Issues

• Overweight: Truck weight limits are 26-28 tons (including container weight). Over this prevents highway use or terminal acceptance.
• Container Damage: Damage caused during loading results in you bearing the repair costs.
• Late Arrival / Missed Cutoff: Requires sailing change, incurring fees.
• Document Mismatch: S/O info doesn't match container number, risk of rejection.

VI. Differences in Trucking: International vs. Domestic sea freight

Practical Note: For international shipping, the main concern is 'chasing the CY cutoff' — port congestion is common during peak season, so plan for at least half-day buffer. Domestic shipping is slightly more relaxed, but keep in mind some lines also have deadlines for the return of loaded containers; don't assume 'anytime is okay for return.'

💡 More questions about trucking and loading? Share product name/weight/volume/loading address with BoFeng Logistics for all inclusive packaging costing – inclusive price, no hidden fees.

📞 Contact our Trucking Service at: 13075678958 | info@zhbfwl.com

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